RFP automation
RFPs drafted from your tribal knowledge and deal context
Most RFP tools draft from documents and past answers. Zime drafts from what your SEs know and what this buyer raised. No more rewriting, and no answer library to update by hand.
Fewer
answers your SEs rewrite
Your experts review. They don’t redo.
More
RFPs answered, same team
Drafts come back ready to review.
Higher
win rate on RFP deals
Drafts that fit the buyer and the bid.
The problem
The draft is right on paper. Wrong for the bid.
Your SEs know what the documents leave out.
RFP toolAcme Freight RFP · Security.xlsx
Sample data#RequirementRFP tool draft
12Passkey login for admins
Fully supported.
SE note: ships next quarter18Certified at the highest grade
Yes, certified at the highest grade.
SE note: we stopped claiming this in March23Data residency options
Available in all regions.
SE note: only three regionsThe fix lives in your SEs’ heads, so it’s fixed again next RFP.
Zime RFP
The same RFP, drafted from what your SEs know.
Right for the bid, not only true to the docs. Every answer shows where it came from.
Most RFP tools draft from
DocumentsPast answers
Right on paperZime drafts from
DocumentsTribal knowledgeDeal context
Right for the bid
Acme Freight RFPSecurity.xlsx · Zime draft
Sample dataDeal contextAcme Freight asked about passkeys and data residency in discovery.
#RequirementZime draft
12Passkey login for admins
Passkeys ship next quarter. Available today: SAML single sign-on and hardware keys.
SE knowledgeProduct notesRaised in discovery
18Certified at the highest grade
We do not claim this grade. See our SOC 2 Type II report.
SE knowledgeClaim dropped
23Data residency options
Data residency in three regions: US, EU, and UK.
Product notesRaised in discovery
How it works
Every correction goes back to your tribal knowledge.
Six steps from upload to export. Every fix your experts make is kept.
Step 1
Upload the fileSheets, Word, or PDF, exactly as it arrived.
Step 2
Read the buyer’s rulesInstruction sheet, grades, answer cells, locked cells.
Step 3
Pick what it can useDocs only, or docs plus your deal context.
Step 4
Draft every answerGaps go to a person.
Tribal knowledgeDeal context
Step 5
Assign and reviewExperts get their questions. They edit or approve.
Step 6
Export the buyer’s fileAnswers in their cells, in their layout.
Each correction adds to your tribal knowledgeNo answer library to update by hand.
Tribal knowledge and deal context
Zime knows what your docs don’t
Your SEs’ knowledge, captured in your Behavior Graph, plus what this buyer raised.
What is ready to sell
And what to leave out of the bid.
What this buyer raised
And which competitor is in the deal.
Every correction adds to it
What your experts fix is kept for the next RFP.
Acme Freight RFPWhat Zime knows
Sample dataFrom your SEs
Passkeys ship next quarter. Don’t claim them today.Not ready to sell
Highest grade: we stopped claiming it in March.Claim dropped
From your sales calls
Raised in discoveryPasskeys, data residency
Competitor in the dealNamed on the Oct 14 call
Buyer’s file
The buyer’s format and rules, exactly as they asked
Every buyer sends its own template and rules. Zime follows them.
Their template, filled in
Structure and formatting stay as sent.
Their rules, followed
Whatever rules the buyer sets, including how they score you.
Exported as they sent it
Sheets, Word, or PDF.
SheetsWordPDFSample data
RequirementResponseStatus
Passkey loginHardware keys and SAML SSO today. Passkeys ship next quarter.Partial
Data residencyUS, EU, and UK regions.Compliant
Buyer rule Score each answer as Compliant, Partial, or Roadmap.
Review
Your SEs review and approve, they don’t rewrite
Zime drafts. A person signs off every answer.
Contributors and approvers assigned
Experts get their questions. Gaps go to a person.
Approval before it goes out
Nothing is sent unreviewed.
One place to review and export
The buyer's own file, filled in.
Review queue
Sample dataQ12Passkey login
Chris, SENeeds review
Chris, SENeeds review
Q18Highest grade
Jordan, SecurityApproved
Jordan, SecurityApproved
Q23Data residency
Sam, ProductAssigned
Sam, ProductAssigned
What it handles
Whatever the buyer sends, in whatever file.
Zime works with the document and the file type the buyer chooses.
What they send
RFPsRFIsRFQsTendersSecurity questionnairesVendor questionnairesDDQs
In what file
Sheets
Word
PDF
What SE leaders ask
Before you book
How is this different from most RFP tools?
Most tools draft from your documents and past answers. Zime also uses the tribal knowledge your SEs carry, captured in your Behavior Graph, and the deal context from your sales calls.
Do we replace our current RFP tool?
Yes. Zime replaces it, and your existing answers carry over. Drafts come from your tribal knowledge and deal context, not an answer library you maintain by hand.
Why not use a general AI with our documents?
A general AI knows only what the documents say. It does not know what is ready to sell or which claims you dropped. Zime does, and shows where each answer came from.
Does it follow the buyer's template and rules?
Yes. Zime fills the buyer's own file, keeps its structure, and follows the buyer's rules, including the words they score you with. Everything else stays as sent.
Who reviews the answers?
Your SEs. You assign contributors and approvers in Zime, and a person approves every answer before it goes out.
What happens when Zime can't answer a question?
Zime sends the gap to a person instead of guessing. The answer your expert gives adds to your tribal knowledge.