Connect Outlook Calendar
Upcoming meetings, prep notes and the notetaker
Connecting your Outlook calendar lets Zime see your meetings, so it can show them in Upcoming meetings, join them with the notetaker, and send you a prep note beforehand. This page shows how to connect it, what Zime can see, and how to disconnect.
What connecting does
Zime reads your calendar and uses it to work out which meetings to join and which calls belong to which meeting.
Once your calendar is connected, Zime can:
- list your meetings in Upcoming meetings
- schedule the Zime notetaker for meetings that have a video link
- record Zoom and Teams meetings natively, which also needs the calendar event
- match calls from other tools to the right meeting
- send you prep notes before your calls
Without a calendar, Zime has no meetings to work from. You can still upload a call or record one on the spot.
Connect Outlook Calendar
Each person connects their own calendar from Settings.
The card shows Outlook because your company signs in with Microsoft. A company uses one calendar provider, so you will not see a choice.
Open Settings
In Zime, open Settings and go to the Recordings section.
Press Connect Outlook Calendar
The calendar card tells you which provider your workspace uses.
Approve access
Choose your work account and approve the read-only access described below.
Check it worked
The card shows your email address and a Last Synced time, and your meetings start to appear in Upcoming meetings.
Connecting a calendar belongs to the call recording permission. If connecting is blocked or Zime mentions an upgrade, ask your admin to turn on Call recording for you. See Roles and access policy.
What Zime can see
Zime only reads your calendar. It never creates, changes or deletes events.
This is everything you are asked to approve.
| Permission | What Zime uses it for |
|---|---|
Read your calendars | Read-only. Zime sees meetings so it can list them and join the right ones. |
Sign you in and read your basic profile | To know which Zime account the calendar belongs to. |
Stay connected | So Zime keeps syncing without asking you to approve again each time. |
Zime usually looks about two weeks ahead. It is told when your calendar changes and also checks regularly, so new meetings appear shortly after you add them.
Microsoft administrator approval
Most Microsoft 365 organizations need an administrator to approve Zime once. The same approval covers sign-in and your Outlook calendar, and the app shows up as Zime AI.
If you see a message that you need administrator approval, ask your IT team to follow Sign in with Google or Microsoft.
Disconnect your calendar
You can disconnect at any time from the same card.
Disconnecting stops Zime from joining new meetings. Calls already recorded are not affected.
Open the calendar card
In Settings, go to the Recordings section.
Press Disconnect
Zime lists any upcoming meetings that will not be recorded.
Confirm
Press Disconnect in the dialog to finish, or Cancel to keep your calendar connected.
Questions
I do not see Connect Outlook Calendar. Why?
Your company uses Google, and the card shows only your company's provider. See Connect Google Calendar and Sign in with Google or Microsoft.
Can I connect more than one calendar?
The card connects one calendar, the one for your work account.
A meeting I added is not recorded.
Zime does not join meetings that are added after they have already started. It also needs a video link on the invite, and it skips Webex and webinar links.
How do I know my calendar is still connected?
The calendar card shows Last Synced. If the connection drops, Zime emails you to reconnect it.
Does Zime change anything in my calendar?
No. The access is read-only.
Can some of our team use Google Calendar and others Outlook?
Each Zime workspace connects to one calendar provider, chosen when your workspace is set up. It follows how your team signs in: Google sign-in uses Google Calendar, and Microsoft sign-in uses Outlook.
If your team uses both, tell your Zime contact before setup so they can plan it with you.
Could our Microsoft policies disconnect my calendar?
They can. Zime keeps your calendar in sync from its own servers, so Conditional Access policies can apply to that connection as well as to sign-in. If your calendar keeps disconnecting, ask your IT team to check Zime with Microsoft 365: a guide for IT.
Still need help?
Write to support@zime.ai and the team will get back to you.